DFW-based · Serving businesses nationwide
Your business,
always running.
ARflow builds the AI automation systems that respond to your leads, confirm your bookings, and follow up with your clients — automatically.
Works with your existing tools
30-day support included
Set up in one week
Live automation flow
💬
DM received
Keyword triggers flow
→
→
📋
CRM updated
Lead logged in Airtable
→
📱
SMS sent
Booking confirmed
→
🔔
Reminders fire
24hr + 1hr out
→
✅
Client shows up
Zero no-shows
Process
We build it. We connect it.
It runs.
Three steps. One setup. Your business on autopilot.
01
We build your system
ManyChat flows, SMS sequences, CRM pipeline — all built from scratch and customized to how your business actually works.
02
We connect everything
Instagram to CRM. Bookings to SMS. Every platform talks to every other platform. Automated end to end.
03
Your business runs
Leads get instant responses. Clients get reminders. Your calendar fills. You focus on the work you're good at.
Who we work with
Built for service businesses.
If your business runs on appointments, bookings, and repeat clients — ARflow was built for you.
Fitness Studios
Online Coaches
Med Spas
Tattoo Studios
Barbershops
Home Services
New Business Opens
Lash & Nail Studios
Personal Trainers
Estheticians
Services
Three systems. One stack.
Each piece connects to the next. Together, they handle your leads from first DM to confirmed appointment.
📲
Instagram Automation
Your DMs answered. Automatically.
Keyword flows trigger the moment someone messages you — qualifying leads, capturing info, and booking appointments while you sleep.
- Keyword-triggered DM flows
- Lead qualification sequences
- 24/7 automated response
- Handoff to SMS booking
📱
SMS Automation
Texts that fire before you wake up.
Booking confirmations. 24-hour reminders. 1-hour reminders. Re-engagement sequences. Every text fires on schedule.
- Booking confirmation texts
- 24hr + 1hr reminders
- Re-engagement sequences
- Two-way SMS flows
📊
CRM Pipeline
Every lead. One board. Zero guesswork.
Built on Airtable. Every lead from every source lands in one place, auto-tagged, and ready for follow-up.
- Full pipeline board
- Auto-populated from all sources
- Follow-up queue built in
- Custom for your workflow
Coming Q3 2026
AI Receptionist
·
Review Autopilot
·
Reactivation Bot
·
Custom AI Builds
Get notified →
Packages
One setup. Runs forever.
No monthly fees. No subscriptions. We build it once, you own it.
Starter
Starter System
Book a free audit to get a custom quote for your business.
- ManyChat Instagram setup
- 3 keyword flows
- Airtable CRM build
- 30-day support
Book a free audit
Most popular
Core
Full Stack
Book a free audit to get a custom quote for your business.
- Everything in Starter
- SMS automation suite
- Typeform intake form
- All systems connected
- 30-day support
Book a free audit
Pro
Pro Build
Book a free audit to get a custom quote for your business.
- Everything in Core
- Custom lead funnel
- DM outreach templates
- Contracts table
- 60-day support
Book a free audit
Every package includes a free 20-minute audit before we start. No commitment required.
Services
The full stack.
Built for you.
Three systems. One setup. Every lead captured, every client reminded, every opportunity followed up — automatically.
📲
Instagram Automation
Your DMs answered. Automatically. Every time.
Powered by ManyChat, your Instagram becomes a 24/7 lead machine. The moment someone DMs a keyword — "book," "info," "price" — your flow fires. They get an instant response. You get a qualified lead in your CRM.
No more checking your phone at 11pm. No more leads going cold because you didn't reply fast enough. The system handles it.
- Up to 5 custom keyword triggers
- Lead qualification sequences
- Auto-reply to story mentions and post comments
- Seamless handoff to SMS booking
- 24/7 automated response — no human needed
- Works while you sleep, eat, and work with clients
Who it's for
Any business that gets leads through Instagram DMs. Fitness studios, coaches, med spas, tattoo artists, barbers, lash techs.
ManyChat flow · Live preview
⚡ Trigger: keyword "book"
Hey, I saw your post — how do I book?
11:43 PM
Hey! 👋 We have openings this week. Can I grab your name and what service you're interested in?
11:43 PM · Auto-sent
Sarah, and I want the 60-min facial
11:44 PM
Perfect Sarah! I'll send you a booking link right now 📅
11:44 PM · Auto-sent
📋 Lead added to CRM · SMS flow triggered
📱
SMS Automation
Texts that fire before you wake up.
No-shows cost you time, money, and momentum. SMS automation eliminates them. Every new booking triggers a confirmation text. Then a 24-hour reminder. Then a 1-hour reminder.
And when someone goes quiet? Re-engagement sequences bring them back automatically — before they book with someone else.
- Instant booking confirmation text
- 24-hour appointment reminder
- 1-hour appointment reminder
- No-show follow-up sequence
- Re-engagement texts for cold leads
- Two-way SMS flows that feel personal
Who it's for
Any appointment-based business where no-shows hurt. Barbershops, med spas, fitness studios, coaches.
SMS sequence · Timeline view
T+0 · Booking confirmed
"You're booked! See you Tuesday at 2pm..."
T-24hr · Reminder
"Hey! Just a reminder about tomorrow at 2pm..."
T-1hr · Final reminder
"See you in an hour! Here's the address..."
T+30 days · Re-engagement
"It's been a while — ready to book again?"
📊
CRM Pipeline
Every lead. One board. Zero guesswork.
Built on Airtable. Every lead from every source — Instagram DMs, your website, referrals, walk-ins — lands in one organized pipeline. Auto-tagged. Auto-sorted. Ready for follow-up.
Nothing slips. No lead forgotten. Every opportunity visible.
- Full kanban pipeline board
- Auto-populated from all lead sources
- Custom stages for your business
- Follow-up queue with due dates
- Client history and notes
- Revenue tracking per client
Who it's for
Any business with more leads than they can track in their head. If you've ever forgotten to follow up, you need this.
Airtable CRM · Pipeline view
New leads (4)
Contacted (7)
Booked (3)
Done (12)
Sarah M. — 60min Facial
Instagram DM · Added 2 min ago
Marcus T. — Haircut
Referral · Follow up by Fri
Jordan L. — Consult
Website · SMS sent ✓
Coming Q3 2026
What's next
🤖
AI Receptionist
Answers calls, qualifies leads, and books appointments — without a human on the phone.
⭐
Review Autopilot
Automatically requests Google reviews after every completed appointment.
🔄
Reactivation Bot
Brings back clients who haven't booked in 30, 60, or 90 days.
⚙️
Custom AI Builds
Have a specific workflow that needs automating? We build from scratch.
Stop losing leads you already earned.
Book a free 20-minute audit. No pitch. No pressure. Just clarity on where your business is leaking.
Book a free audit
How it works
First DM to confirmed
appointment. Automatically.
Here's exactly what happens inside an ARflow system — from the moment a lead finds you to the moment they show up.
The full automation flow
1
Lead finds your Instagram
They see a post, reel, or story. They DM you a keyword — "book," "info," "price" — or you trigger the flow from a story CTA.
Trigger: keyword DM or story reply
2
Instant reply fires
ManyChat fires a response in under 5 seconds. Personalized to the keyword they used. Asks qualifying questions — name, service, timeline.
Platform: ManyChat · Response time: <5 sec
3
Lead qualifies themselves
The flow walks them through 2–3 questions. Serious leads complete it. Non-serious ones drop off.
Avg completion rate: 70%+
4
CRM auto-populated
Name, service, contact info lands in your Airtable CRM automatically. Tagged as a new lead. Visible on your pipeline board.
Platform: Airtable · No manual entry
5
Booking + SMS triggered
They get a booking link. The moment they book, an SMS confirmation fires. You didn't do a thing.
Platform: SMS · Trigger: booking confirmed
6
Reminders fire automatically
24 hours before. 1 hour before. Both automatic. No-show rate drops. Calendar stays full.
Result: 80%+ reduction in no-shows
7
Client shows up. You earn.
They walk through the door. You do the work you're actually good at. The system handled everything before this moment.
All of this happened while you worked
FAQ
What platforms do you use?+
ManyChat for Instagram DM automation, Twilio or similar for SMS, Airtable for CRM, and Typeform for intake forms. All platforms you own independently — we don't lock you in.
How long does setup take?+
4–6 hours for most packages. We do a kickoff call, gather your info, build everything, test it, and hand it over. You're usually live the same day.
Do I need to know how to code?+
No. Not even close. We handle everything. After setup, managing your system is as simple as updating a spreadsheet or editing a text message.
What businesses do you work with?+
Service businesses that run on appointments and repeat clients — fitness studios, coaches, med spas, barbershops, tattoo studios, home service companies, and more.
What if I already have a CRM?+
We can work with it or around it. If it integrates with our other tools, we'll connect to it. If not, we'll build you an Airtable system that complements what you have.
What happens after the support period?+
You own the system outright. It keeps running. If you want changes or a new build, we're available for project-based work. Most clients don't need much — the system is built to be low maintenance.
Can you work with my existing booking system?+
Almost always yes. We integrate with Acuity, Calendly, Square, Vagaro, and more. The SMS reminders and CRM updates trigger from your booking confirmations.
See it built for your business.
Book a free 20-minute audit and we'll walk you through exactly what the system looks like for your workflow.
Book a free audit
About ARflow
The automated system behind your best clients.
ARflow is a Dallas-based automation company that builds done-for-you systems for service businesses. Founded by Ar. Powered by modern AI. Built to last.
AR
Ar
Founder & Operator
ARflow · Dallas, TX
Founder story
I built ARflow because small businesses keep losing leads they already earned.
Not because they're bad at what they do. Not because they don't care. Because the follow-up is manual, inconsistent, and falls through the cracks the moment the owner gets busy.
I saw this over and over — a fitness studio packed on Monday, empty on Thursday because three leads never got a reply. A tattoo artist losing $400 appointments because the confirmation text was "I'll try to remember." A coach with 50 DMs sitting unread because she was in back-to-back sessions.
The problem wasn't the business. It was the system — or the lack of one.
ARflow fixes that. We build the system once. It runs forever.
Book a free audit
Mission
We build the AI systems that keep your business running — so you can focus on the work you're actually good at.
ARflow is the AI-native answer to the follow-up problem. Built on modern automation and AI — so it actually works.
Values
How we operate.
01
Direct.
No fluff. No jargon. No 47-slide decks about your "automation journey." We tell you what the problem is and what it takes to fix it.
02
Operator-first.
We build for how businesses actually run — not for how they're supposed to run in theory. Real systems for real workflows.
03
Results over features.
Nobody cares about how many integrations you have. They care if the phone rings, the clients show up, and the calendar stays full.
04
Built to last.
We don't build fragile systems that break the moment something changes. We build for reliability, because your business depends on it.
Where we are
DFW-based. Serving businesses nationwide.
We're based in Dallas, TX — but the system works anywhere there's a DM, a booking, and a client worth keeping.
Ready to build your system?
Book a free 20-minute audit. We'll map out exactly what ARflow looks like for your business.
Book a free audit
Book your free audit
No pitch.
No pressure.
Just a clear picture of where your leads are falling through and what it takes to fix it. 20 minutes. Free.